Odisha University of Agriculture and Technology (OUAT) is a prestigious institution offering education in agriculture and allied sciences. Every year, the university organizes a convocation ceremony to confer degrees to its graduates. After this ceremonial event, the process for issuing degree certificates begins.
This article provides a detailed guide on how OUAT issues degree certificates after convocation, the documents required, timelines, and how students can collect or apply for their certificates.
🎓 What is Convocation at OUAT?
The Convocation at OUAT is an official ceremony where degrees are formally awarded to students who have completed their academic programs. It is usually held annually and attended by university authorities, distinguished guests, and graduating students.
- Eligibility for Convocation: Students who have successfully completed their courses by the previous academic session.
- Degrees Awarded: UG, PG, Ph.D., and diploma degrees in agriculture, horticulture, veterinary sciences, forestry, fisheries, and other allied disciplines.
📜 When Are Degree Certificates Issued After Convocation?
After the convocation ceremony, the university begins the process of issuing original degree certificates. Typically, this happens within 2 to 4 weeks post convocation.
✅ If you attended the convocation, you may receive the certificate during the event itself. If not, you need to apply for it later.
📝 How to Apply for OUAT Degree Certificate (After Convocation)?
If you did not receive your certificate during the convocation, follow these steps to apply:
Step 1: Visit the Official OUAT Website
- Go to: www.ouat.nic.in
- Navigate to the ‘Examination’ or ‘Academic’ section.
- Look for ‘Degree Certificate Issuance’ or ‘Convocation Updates’.
Step 2: Download the Application Form
- Find the application form for degree issuance post convocation.
- Download and print the form.
Step 3: Fill the Application Form
Provide the following details:
- Name (as per university records)
- Roll Number / Registration Number
- Course and Year of Passing
- Contact Details
- Convocation Year
Step 4: Attach Required Documents
- Photocopy of Provisional Certificate
- Photocopy of Final Year Marksheet
- ID Proof (Aadhar/PAN/College ID)
- Passport-size Photograph
- Payment Receipt (if applicable)
Step 5: Pay the Fees (if applicable)
- Some years, OUAT may charge a small administrative fee for degree issuance.
- Fees can be paid through Demand Draft or online payment, as per the university’s latest instructions.
Step 6: Submit the Form
- Submit the filled application and attachments to the Controller of Examinations, OUAT, Bhubaneswar.
- You may also send it via registered post if you are unable to visit in person.
📬 Mode of Delivery of Degree Certificates
There are usually two modes of delivery:
- In-person Collection
- Visit the university’s Examination Section with original ID proof.
- Receive the certificate personally or authorize someone on your behalf with a permission letter.
- Postal Delivery
- If applied via post, OUAT may send the degree certificate through speed post to your registered address.
🕐 Timeline for Receiving Certificate
- Normal Processing Time: 2–3 weeks after application submission.
- Delays may occur during holidays, staff shortage, or high volume of applications.
📞 Whom to Contact for Queries?
For any issues or questions related to the issuance of degree certificates, contact:
Controller of Examinations
OUAT, Bhubaneswar – 751003, Odisha
📧 Email: coeouat@gmail.com (Example email – confirm on OUAT site)
📞 Phone: Available on www.ouat.nic.in
💡 Tips for Smooth Process
- Keep a photocopy of all submitted documents for reference.
- Always apply using a valid and current address.
- Double-check the spelling of your name and course details before submission.
- Track speed post delivery if opting for postal dispatch.
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🏁 Conclusion
The issuance of degree certificates after convocation at OUAT is a systematic process. Students are encouraged to stay informed via the official website and complete the formalities as early as possible to avoid any delays. Whether you attend the convocation or not, rest assured, OUAT ensures that every deserving graduate receives their degree with due dignity.