Location: Collectorate – District Porbandar, Gujarat
Topic: Obtaining True Copy of Birth, Marriage, Death Certificates, Police Clearance, School Leaving Certificate, Affidavit, Trade, Commerce, Export-related Documents
✅ What is a True Copy of a Certificate?
A True Copy is a certified photocopy of an original document that confirms it is a genuine reproduction. It is often required for official, legal, or international purposes when the original cannot be submitted.
In Porbandar (or anywhere in Gujarat), these copies are authenticated by the Collectorate Office or Notary/Public Authority.
🏢 Where to Apply in Porbandar?
Office:
📍 Collectorate, District Porbandar
📌 Public Service Centre (Jan Seva Kendra) or Citizen Service Centre (CSC) inside the premises.
Timings: Usually Monday to Saturday, 10:30 AM – 6:00 PM
Online Portal: Digital Gujarat Portal
📋 List of Certificates You Can Get a True Copy For:
1. Birth Certificate
- Use: School admissions, passport applications, legal identification.
- Issued by: Local Municipal Body or Gram Panchayat.
- Requirements: Original document, ID proof, application form.
2. Marriage Certificate
- Use: Passport, visa, legal matters, joint accounts.
- Issued by: Registrar of Marriages.
- Requirements: Marriage certificate, ID proof of both spouses, passport-size photos.
3. Death Certificate
- Use: Legal claims, inheritance, insurance.
- Issued by: Municipality/Panchayat after death registration.
- Requirements: Original death certificate, ID proof of applicant, relationship proof.
4. Police Clearance Certificate (PCC)
- Use: Visa, immigration, job abroad.
- Issued by: District Superintendent of Police or local police station.
- Requirements: Application, address proof, ID proof, passport-size photos.
5. School Leaving Certificate (SLC)
- Use: For school/college transfers and admissions.
- Issued by: Respective school.
- Requirements: Original SLC, ID proof, application from guardian.
6. Affidavit
- Use: Legal declarations – name change, address proof, income status.
- Issued by: Notary or Judicial Magistrate.
- Requirements: Typed affidavit on stamp paper, ID proof, signature.
7. Trade/Commerce Certificate
- Use: Business registration, licenses, GST applications.
- Issued by: Trade Registrar / Municipality / Industry Department.
- Requirements: Business registration copy, ID proof, application letter.
8. Export-Related Documents
- Use: For customs, international trade, export clearance.
- Documents: Export license, IEC code copy, invoice, shipment documents.
- Issued by: Directorate General of Foreign Trade (DGFT) or Customs.
📌 Step-by-Step Process to Apply for a True Copy:
Option 1: Offline Application (at Collectorate)
- Visit the Collectorate, Porbandar.
- Go to the Public Service Centre / Jan Seva Kendra.
- Fill out the application form.
- Attach photocopies of original documents.
- Submit ID proof (Aadhaar, PAN, etc.).
- Pay the required fees (₹20–₹100 depending on document type).
- Collect your True Copy with the seal & signature (usually within 2–5 days).
Option 2: Online Application (via Digital Gujarat Portal)
- Visit: https://www.digitalgujarat.gov.in/
- Register/Login using Aadhaar or Mobile OTP.
- Select service: “Certificate – True Copy”.
- Fill in the form and upload scanned copies.
- Pay the fee online.
- Download acknowledgment receipt.
- You’ll receive SMS/email updates.
- Certificate will be digitally signed and downloadable OR can be picked up offline.
📎 Required Documents (General):
- Original certificate/document (or clear scanned copy for online)
- Government-issued ID proof (Aadhaar, Voter ID, PAN)
- Passport-size photograph (for some cases)
- Application form
- Affidavit (in special cases like lost documents)
📌 Important Tips:
- For export or commercial documents, always use authorized notary or chamber of commerce.
- If a document is lost, attach an FIR copy along with an affidavit.
- Keep both originals and photocopies ready while visiting the Collectorate.
- Always collect the acknowledgment receipt.
🔐 Legal Validity
A True Copy issued and stamped by the Collectorate or authorized body in Porbandar holds legal value across India and in foreign embassies, depending on the nature of the document.
✅ FAQs:
Q1. Can I apply from outside Porbandar?
Yes, through Digital Gujarat Portal, but you must be a resident or have valid proof connected to Porbandar.
Q2. How long is the True Copy valid?
Usually, it’s valid indefinitely unless specifically required to be recent (like in PCC cases).
Q3. Can I use the same copy for international use?
Yes, but some documents may need apostille/legalization for foreign use.
🔚 Conclusion
Getting a True Copy of your important documents in Porbandar is now easier than ever, thanks to both offline and online options provided by the Collectorate and Digital Gujarat Portal. Whether it’s for education, legal matters, or international purposes, having certified true copies ensures authenticity and acceptance of your original documents.