Introduction
The Orissa University of Agriculture and Technology (OUAT), located in Bhubaneswar, Odisha, is a prestigious institution offering education and research in agriculture and allied sciences. Many students and alumni may at some point face the need to obtain duplicate certificates due to loss, damage, theft, or other reasons.
This article provides a step-by-step guide to obtaining duplicate certificates from OUAT, Odisha, including eligibility, required documents, fees, and application procedure. This guide is especially helpful for students seeking duplicate mark sheets, degree certificates, or migration certificates.
What is a Duplicate Certificate?
A duplicate certificate is a reissued academic certificate provided by a university or board when the original is lost, stolen, or damaged beyond repair. At OUAT, students can apply for duplicate versions of:
- Degree certificates
- Mark sheets (semester-wise or consolidated)
- Provisional certificates
- Migration certificates
- Admit cards or other official academic documents
Common Reasons to Apply for a Duplicate Certificate at OUAT
- Loss or Theft: Misplacement during travel or theft of important documents.
- Damage: Documents damaged due to water, fire, or general wear and tear.
- Name Change: Change in legal name or spelling that requires re-issuance.
- Migration Requirements: Needed for admission into higher education institutions.
Who Can Apply?
The following individuals are eligible to apply:
- Former students of OUAT who have completed a course.
- Current students in case of damage or loss of recently issued certificates.
- Legal guardians or authorized persons (with Power of Attorney) in special cases.
Documents Required for Issue of Duplicate Certificates
To apply for a duplicate certificate at OUAT, the following documents are typically required:
- Application Letter: A formal request addressed to the Registrar, OUAT.
- Affidavit: A notarized affidavit on Rs. 10 or Rs. 20 non-judicial stamp paper stating the loss or damage of the certificate.
- FIR Copy: A copy of the First Information Report (FIR) filed at the nearest police station reporting the loss (mandatory in case of theft or loss).
- Photocopy of Original Certificate: If available.
- ID Proof: Government-issued ID (Aadhaar, PAN, Voter ID, etc.).
- Passport-size Photos: Usually 2 recent photographs.
- Demand Draft (DD): As payment for the re-issuance fee, made in favor of the Comptroller, OUAT, payable at Bhubaneswar.
- Declaration Form (if applicable): Provided by the university.
Application Procedure for Duplicate Certificates at OUAT
Here’s a step-by-step process:
- Draft a Formal Application:
- Address the letter to The Registrar, OUAT, Bhubaneswar.
- Clearly mention your course, year of passing, and reason for the request.
- Create the Affidavit:
- State full name, course details, and how the certificate was lost or damaged.
- Get the affidavit notarized.
- File an FIR:
- Visit your nearest police station and report the missing document(s).
- Keep a copy of the FIR with the GD number.
- Prepare Required Documents:
- Attach all documents including ID, photos, affidavit, FIR, etc.
- Pay the Reissue Fee:
- Prepare a Demand Draft as per OUAT’s guidelines (fee may vary depending on the certificate type).
- Submit the Application:
- Submit all documents either in person at the Registrar’s office or send them by registered post to: javaCopyEdit
The Registrar, Orissa University of Agriculture and Technology (OUAT), Bhubaneswar – 751003, Odisha, India
- Submit all documents either in person at the Registrar’s office or send them by registered post to: javaCopyEdit
- Track and Collect:
- After processing (typically 15–30 days), the certificate can be collected or sent by post based on your request.
Fee Structure for Duplicate Certificates (Subject to Change)
| Certificate Type | Approx. Fee (INR) |
|---|---|
| Degree Certificate | ₹ 500 – ₹ 1000 |
| Mark Sheet (per copy) | ₹ 300 – ₹ 500 |
| Provisional Certificate | ₹ 300 |
| Migration Certificate | ₹ 400 – ₹ 600 |
Note: The exact fee must be confirmed from the OUAT official website or by contacting the Registrar’s office.
Important Tips
- Always keep multiple photocopies of your certificates.
- Get your documents laminated or safely stored.
- It’s advisable to digitally scan your academic records and store them in secure cloud storage.
- Follow up regularly if sending documents by post.
Contact Details for OUAT Bhubaneswar
- Phone: +91-674-2397970
- Email: registrarouat[at]gmail[dot]com
- Website: https://www.ouat.nic.in
Conclusion
Losing or damaging academic certificates can be stressful, but the process for obtaining duplicate certificates from OUAT is streamlined and efficient if you follow the correct procedure. Ensure all documents are complete and authentic, and don’t hesitate to contact the university for clarification. Keeping backup copies of your certificates is always a good habit.